As part of SUNY’s five-year technology plan, SUNY Administration developed an online time and attendance system (TAS) for campuses to implement and replace existing paper time and attendance records for unclassified, non-hourly employees. At Buffalo State, we gradually implemented the system by vice president area. The President's Office, Finance and Management, Information Services and Systems, Institutional Advancement, Student Affairs, and some Academic Affairs professionals are using the system. We are currently rolling it out to Academic Affairs faculty and professionals.
We hope you find the online time and attendance system to be easier and more efficient than the paper system. Benefits to the system include:
Guides and Training Resources: (link to login is located in the guides below)
If you have any questions about the system, accruals, or attendance rules, please contact Human Resource Management at 878-4822.
March 12, 2014 Weather-Related Absences or Early Departures
We have received notification from the Governor’s Office of Employee Relations that state offices were officially closed as of 2 p.m. March 12, 2014, and a directed early departure for nonessential employees was granted; therefore, employees who did report to work on March 12 but left early are not required to charge leave accruals for time after 2 p.m. As required by New York State time and attendance regulations, any departure earlier than 2 p.m. must be charged to appropriate leave accruals. Also according to NYS regulations, employees who were scheduled to work on March 12 but elected not to come to campus are required to charge a full day to appropriate leave accruals. Please note that sick leave accruals may be charged only if an employee was absent for medical reasons.
January 7, 2014 Absences due to Weather Conditions
Classes were cancelled on Tuesday, January 7, 2014, due to extreme weather conditions. NYS Policies and regulations require that State employees who do not report to work under such circumstances charge their leave accruals for the absence.
The College is requesting that SUNY petition the Governor’s Office of Employee Relations and the Civil Service Commission to suspend the attendance rules for January 7, 2014, to excuse the full day absence without charge to leave accruals. If and when that request is approved, we will notify employees. Until that time, employees who were absent on January 7 due to weather conditions should charge appropriate leave accruals (vacation, personal time, holiday compensatory time). Please note that sick leave should be charged only if there was a medical reason for the absence on January 7. Charges to sick leave or for pre-approved time off would not be waived if the request is approved.
Faculty Use of Sick Leave Accruals Policy Statement
Section 23.4(h) of the Agreement between the State of New York and United University Professions states with respect to charges to sick leave accruals that: “when an employee is on sick leave, the employee shall not be required to charge sick leave credit for any day upon which the employee would not have been required to be available to work had the employee not been on sick leave.”
The Policies of the Board of Trustees state in Article XI, Title H, Section 2, that an employee’s professional obligation shall include teaching, research, university service, and other duties and responsibilities required of the employee during the term of the employee’s appointment.
Full-time faculty are expected to be available to perform their full professional obligation on a full-time basis, notwithstanding the fact that their physical presence on campus, e.g., teaching, may be on less than a full-time basis. Accordingly, full-time faculty who are absent by reason of a temporary disability are required to charge sick leave accruals for each day on which they are unavailable to work, i.e., five days in a workweek, and not just on those days they would be required to be present to meet classes.