Although the 2016-2022 UUP Agreement remains tentative at this time, we are beginning our usual process for the 2018 UUP Discretionary Awards to allow sufficient time to meet anticipated payroll deadlines for December 2018 payments. Actual awards are contingent on the ratification and implementation of the UUP Agreement.
Please note the following changes in the process:
To reward and encourage excellence in:
All employees in the UUP bargaining unit (faculty, librarians and professional staff) on the payroll as of June 30, 2018 (or April 30, 2018, for part-time employees whose employment expires prior to July 1, 2018) AND active or on an approved paid leave of absence at the time of payment are eligible for discretionary award consideration.
Part-time employees and temporary employees are eligible for discretionary awards and must be considered. Note: To be eligible for an award in 2018, part-time lecturers must be on payroll for both the Spring 2018 AND Fall 2018 semesters.
III. Award Guidelines
Discretionary salary awards paid in a lump sum and are NOT added to base salary.
The evaluation period for 2018 discretionary awards is July 1, 2017 – June 30, 2018.
The total pool of discretionary funds available is 1% of the total salaries of UUP employees as of June 30, 2018.
There is no specified portion of the total amount available for awards that is designated for distribution to part-time employees only, although part-time employees are eligible for awards as noted above.
Given the scarcity of funds, it is not possible to recognize and reward all of the meritorious faculty and staff who are nominated.
IV. Award Process
Faculty and professional staff may submit a self-nomination for a discretionary award by completing the Nomination Form and submitting it to their department head by September 11, 2018. Self-nominations and nominations initiated by supervisors and department heads will be forwarded through all appropriate approval levels.
For employees who have self-nominated, each level should forward the form with a notation "recommend" or "unable to recommend" to the next level.
Employees will not be notified of the recommendation at each level. There will be an opportunity to appeal after the President has made her decisions and sent out letters to employees informing them of their awards.
Justification for Award Nomination: We are no longer requiring that employees (or nominating supervisors/department heads) submit copies of performance evaluations or individual annual reports with nominations. Instead, we ask that a very brief summary highlighting outstanding accomplishments be noted in the Justification section (3) on the Nomination Form. No additional attachments are required, but if submitted, should be limited to one (1) page. The justification should list examples of excellence in one or more of the award criteria (teaching, scholarship or creative activity, campus and community service, professional performance or any other that you feel should be considered).
Department Heads (department chairs, directors or associate vice presidents) are responsible for forwarding Nomination Forms for any of their employees who have submitted a self-nomination (indicating whether they recommend or are unable to recommend an award), and should complete a Nomination Form for any other employee they wish to nominate. All nominations should be forwarded to the next level according to the schedule.
Deans and vice presidents are responsible for reviewing self-nominations and nominations recommended by department heads according to the schedule.
V. Appeal Process
Award letters will be mailed to employees by November 15, 2018. An announcement will be made in The Daily when award letters are sent.
Any eligible faculty or professional staff member who is not notified by the President of an award by the designated date should assume that his/her name is not on the preliminary list. Employees not scheduled for an award, and employees dissatisfied with the amount of their award, may file an appeal with the Appeals Board.
The Appeals Board includes the President, Provost, vice presidents, CIO, deans and other administrative staff selected by the President. The Board will consider written appeals of no more than 600 words. The Board meets in closed session and testimony or personal appeals will be by invitation only.
The deadline to submit written appeals, addressed to the President, is November 26, 2018. We encourage electronic submission of appeals. Copies (not originals) of the appeal must also be provided to the Associate Vice President for Human Resource Management (secretary to the Appeals Board) and to the appropriate vice president, dean, director and department chairperson.
Appeal candidates will be notified of the outcome of the appeal December 4, 2018.
Payment of discretionary awards will be December 26, 2018.
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