Address Change Form
Direct Deposit Form
Direct Deposit Reactivation Request Form
Extra Service and Dual Employment
Federal Tax Withholding Form or via Payroll Self Service | IRS Tax Withholding Estimator
Frequently Asked Questions
HRMS-2 (Personal Data Collection Form)
I-9 Form | I-9 Instructions | Acceptable Documents |USCIS Guide on Completing and Correcting the I-9 Form
Internal Revenue Services | IRS Withholding Calculator
Minimum wage rate: $16.00 effective 1/1/2026
Next of Kin Affidavit (OSC, AC934P)
NYS Department of Labor
NYS Department of Taxation & Finance
NYS Tax Withholding Form | Exemption Form or Payroll Self Service
NYS Retirement Election Form
Office of the State Comptroller Wage Calculation Factors
Over40 Comp Time Pilot Program Description | Enrollment Form
Payroll Calendars 2026-2027: Administration | Student Assistant and Work Study | Temporary Service
Payroll Self Service (aka NYS Payroll Online): Log in and Multi-Factor Authentication | User Guide
Salary Schedules
Social Security
Student Assistant Appointment Procedures Manual
Student Assistants (SUNY's Policies and Procedures) | Max Salary Rates | Minimum Salary Rate
Student Assistant Appointment Form | SUNY classification standard
SUNY 403(b) Plan Account - Payroll Change Schedule
W-2 via Payroll Self Service (link will be active when W-2's are available)
Employment verifications may be sent to the Payroll Office, 878-4124 (phone), 878-3872 (FAX), or e-mail payroll@buffalostate.edu.
Time and Attendance System has guides and training resources for all types of employment. All employees including students are required to certify their presence and record absences and accruals as a condition of employment. Note, falsification of an attendance record constitutes a serious violation of the attendance rules and may serve as a basis for disciplinary action.
Paper time sheets and quick links for students, classified, and UUP employees can be found below:
- Students: Student Assistant Timesheet I Work Study Timesheet I TAS Instructions
- Classified Employees: Timesheet I TAS Instructions
- UUP Employees: UUP Hourly Timesheet I FLSA Instructions I UUP Monthly Instructions
The list below includes the paperwork needed to accompany a Student Assistant Appointment form when hiring a new student on campus. Please refer to the Financial Aid website for information on hiring Work Study students.
Current forms can be found at the top of the page.
- Student Assistant Appointment Form
- I-9 Form
- HRMS-2
- Federal and State tax forms
- Direct Deposit
- NYS Retirement Election Form
All completed forms should be submitted together to the Payroll Office located in Cleveland 408. I-9 Forms should not be emailed. Original forms are required to be hand-delivered.
Please refer to the Student Assistant Appointment Procedures Manual as a guide for hiring a student and maintaining student employment throughout the year. Any additional questions can be sent to payroll@buffalostate.edu.
Phone: 716-878-4124
Fax: 716-878-3872
E-mail: payroll@buffalostate.edu
Mailing Address:
Buffalo State University
1300 Elmwood Avenue
Cleveland Hall, Room 408
Buffalo, NY 14222