All employees are required to certify their presence and record absences and accruals as a condition of employment. Faculty, professional, and classified employees (excludes fee paid employees) use the SUNY time and attendance system (TAS). Note, falsification of an attendance record constitutes a serious violation of the attendance rules and may serve as a basis for disciplinary action.
Guides and Training Resources: (login link appears in the guides)
Classified questions, please contact the Payroll Office, 878-4124.
Faculty and Professional questions, please contact the Human Resource Management Office, 878-4822.
In the time and attendance system, supervisors may view pending and approved time off for all of their unclassified and classified employees on one calendar. The feature is available by selecting "Supervisor Calendar" on the toolbar. Log into the system to view the new feature, https://suny.edu/hrportal, or view the Supervisor's Guide for more information.
Faculty Use of Sick Leave Accruals Policy Statement
Section 23.4(h) of the Agreement between the State of New York and United University Professions states with respect to charges to sick leave accruals that: “when an employee is on sick leave, the employee shall not be required to charge sick leave credit for any day upon which the employee would not have been required to be available to work had the employee not been on sick leave.”
The Policies of the Board of Trustees state in Article XI, Title H, Section 2, that an employee’s professional obligation shall include teaching, research, university service, and other duties and responsibilities required of the employee during the term of the employee’s appointment.
Full-time faculty are expected to be available to perform their full professional obligation on a full-time basis, notwithstanding the fact that their physical presence on campus, e.g., teaching, may be on less than a full-time basis. Accordingly, full-time faculty who are absent by reason of a temporary disability are required to charge sick leave accruals for each day on which they are unavailable to work, i.e., five days in a workweek, and not just on those days they would be required to be present to meet classes.
Section 23.9 (Attendance Records) of the Agreement between the State of New York and United University Professions states employees shall be required to certify their presence and record any absences on forms to be provided by the State. Employees shall also be required to record on such forms any charges to or accruals of vacation or sick leave credits. Such forms shall be submitted to the College President, or designee, for review on a monthly basis. Keeping attendance records current will avoid delays in calculating your sick leave credit toward health insurance premiums in retirement and confirm you have sufficient sick leave accruals to remain in a full pay status in the event you require an extended medical leave.
Benefits of the time and attendance system:
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