Independent Contractors

1. Department consults the Guide to Determining Independent Contractor Status to complete an Independent Contractor Checklist and submit it to their Division lead for approval. Once signed, Department sends it to HR@buffalostate.edu.  If HR approves, they notify the Department, copying Steve Olsen and Lisa Krieger. 

2. Once HR approves Independent Contractor status, the department completes the Independent Contractor Agreement (ICA, att.) ensuring that exhibits A, A-1 (if valued at >$25K), and B are attached, Department secures contractor’s signature on the Agreement, and emails it with exhibits to Steve Olsen and Lisa Krieger. 

3. Steve or Lisa reviews the completed ICA and confirms that HR has already approved. The ICA is signed and returned to the Department, with instructions to complete a Standard Voucher. Contracts Office retains an electronic file of the ICA. 

4. The department sends the signed ICA with a completed standard voucher to Bonnie Heim. Bonnie approves the voucher and payment is made via state AP staff. 

Resources:

• Guide to Determining Independent Contractor Status
• Independent Contractor Checklist
• Procedure workflow
• Appendix A: Standard Clauses for New York State Contracts