Coronavirus Information and Resources:
Alternate Work Location/Flexible Work Schedule (COVID-19) Request
Temporary Procedures for Personnel Forms
The initiation and processing of personnel forms for appointments, leaves, separations, etc., have been updated to allow for electronic signatures and routing (similar to the Position Release Form where users type in their name and then e-mail the form to the next office with the MS Word document attached). The Current Employee Change Form and the Faculty and Professional Appointment Form, both available on the Forms web page, may be routed electronically via e-mail and in accordance with the Authorization Policy for Personnel Transactions (PDF, 150 KB).
New I-9 Form
U.S. Citizenship and Immigration Services (USCIS) announced a new version of Form I-9, Employment Eligibility Verification. Employers should begin using Form I-9 with a version date of “(Rev. 10/21/2019)” as of January 31, 2020 to comply with their employment eligibility verification responsibilities. The version date is located in the bottom corner of the form. Employers may continue using the prior version of Form I-9 (Rev. 07/17/2017 N) until April 30, 2020.
After April 30, 2020, the prior version of Form I-9 will no longer be valid for use and will be obsolete. Employers who fail to use Form I-9 (Rev. 10/21/2019) may be subject to all applicable penalties under section 274A of the INA, 8 U.S.C. 1324a, as enforced by U.S. Immigration and Customs Enforcement (ICE). Employers do not need to complete the new Form I-9 (Rev. 10/21/2019) for current employees who already have a properly completed Form I-9 on file, unless reverification applies.
USCIS made minor changes to the I-9 Form instructions:
- Clarified who can act as an authorized representative on behalf of an employer
- Updated USCIS website addresses
- Provided acceptable document clarifications (www.uscis.gov/i-9-central)
- Updated the process for requesting the paper Form I-9
- Updated the DHS Privacy Notice
Change in Supervisor Form and Template Letter to Employee
Supervisors may expedite and formalize a change in supervisor by completing a Change in Supervisor form and preparing a letter to the employee.
HR Self Service
Employees may update their phone numbers, home address, and emergency contacts and view their legal name, demographics, and education information via the SUNY HR Portal (same system used for time and attendance). For more information and a user guide, visit http://hr.buffalostate.edu/human-resources-self-service.
Campus Address
Please log into HR Self Service and review your campus address for accuracy. In the event of an emergency, it is important that your campus address is accurate so you can be timely notified. If you need to update your campus address, State-paid employees may update it via SUNY HR Self Service OR Directory Add/Update Form (online or MS Word). If a department has multiple employee updates, please e-mail Lori Barry with a list.
Pre-Employment Background Screening
Buffalo State will perform pre-employment background checks on final applicants prior to all new appointments (part-time and full-time) for faculty, professional staff, classified staff and graduate assistants. Any verbal or written employment offer extended to an applicant is subject to a pre-employment background investigation.
