As was previously communicated, we have not received any communication on the discretionary salary increases and payment information. However, we are providing this process to prepare and to allow adequate time for employee nominations and supervisors' recommendations, in an effort to be prepared when a payment date is established. (see updates below)
Under the terms of the 2016-2022 UUP Agreement, discretionary awards will be additions to base salary rather than lump sum payments. The Agreement provides for a pool equal to 1% of the total basic annual salaries of UUP employees as of June 30, 2020. One half of that pool will be available for discretionary awards and one half is to be used to address salary equity, compression and inversion.
We are awaiting specific information from SUNY that will guide the distribution of the pool to address salary equity, compression and inversion as well as the deadlines to submit increases to SUNY and when the salary increases will be processed. (see updates below)
For the portion of the 1% pool that is to be distributed at the discretion of the President, we will follow guidelines used for past discretionary awards.
To reward and encourage excellence in:
All employees in the UUP bargaining unit (faculty, librarians and professional staff) on the payroll as of June 30, 2020 (or April 30, 2020, for part-time employees whose employment expires prior to July 1, 2020) AND active at the time of payment are eligible for discretionary award consideration.
Part-time employees and temporary employees are eligible for discretionary awards and must be considered. Note: To be eligible for an award in 2020, part-time lecturers must be on payroll for both the Spring 2020 AND Fall 2020 semesters.
UUP employees on paid leave of absence are eligible for discretionary award consideration. If an employee is on a leave without pay at the time of payment, the employee will be eligible to receive the raise upon his/her return to the payroll.
III. Award Guidelines
Discretionary salary awards for 2020 will be added to base salary.
The evaluation period for 2020 discretionary awards is July 1, 2019 – June 30, 2020.
The total available for discretionary awards is 1/2 of 1% of the total salaries of UUP employees as of June 30, 2020.
There is no specified portion of the total amount available for awards that is designated for distribution to part-time employees only, although part-time employees are eligible for awards as noted above.
Given the scarcity of funds, it is not possible to recognize and reward all of the meritorious faculty and staff who are nominated.
IV. Award Process
Faculty and professional staff may submit a self-nomination for a discretionary award by completing the Nomination Form and submitting it to their department head by December 4, 2020. Self-nominations and nominations initiated by supervisors and department heads will be forwarded through all appropriate approval levels.
For employees who have self-nominated, each level should forward the form with a notation "recommend" or "unable to recommend" to the next level.
Employees will not be notified of the recommendation at each level. There will be an opportunity to appeal after the President has made her decisions and sent out letters to employees informing them of their awards.
Justification for Award Nomination: We are no longer requiring that employees (or nominating supervisors/department heads) submit copies of performance evaluations or individual annual reports with nominations. Instead, we ask that a very brief summary highlighting outstanding accomplishments be noted in the Justification section (3) on the Nomination Form. No additional attachments are required, but if submitted, should be limited to one (1) page. The justification should list examples of excellence in one or more of the award criteria (teaching, scholarship or creative activity, campus and community service, professional performance or any other that you feel should be considered).
Department Heads (department chairs, directors or associate vice presidents) are responsible for forwarding Nomination Forms for any of their employees who have submitted a self-nomination (indicating whether they recommend or are unable to recommend an award), and should complete a Nomination Form for any other employee they wish to nominate. All nominations should be forwarded to the next level according to the discretionary award schedule.
Deans and vice presidents are responsible for reviewing self-nominations and nominations recommended by department heads according to the discretionary award schedule.
V. Appeal Process
Award letters will be sent electronically to employees at their campus e-mail addresses on Monday, January 25, 2021.
Any eligible faculty or professional staff member who is not notified by the President of an award by the designated date should assume that his/her name is not on the preliminary list. Employees not scheduled for an award may file an appeal with the Appeals Board.
The Appeals Board includes the President, Provost, vice presidents, CIO, deans and other administrative staff selected by the President. The Board will consider written appeals of no more than 600 words. The Board meets in closed session and testimony or personal appeals will be by invitation only.
Written appeals, addressed to the president, must be delivered no later than 5:00 p.m. Monday, February 1, 2021, via e-mail. Please do not deliver hard copy appeals to the President’s Office. All appeals should be sent electronically to firstname.lastname@example.org. Only appeals sent to that address will be considered.
Appeal candidates will be notified of the outcome of the appeal by e-mail on February 18, 2021.
Discretionary salary increases will appear in paychecks dated March 17, 2021.
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